CLASS Policies and Procedures
The goal of the advisors in the CLASS Academic Affairs Center and the departments within the college is to ensure that each student has access to competent academic advising at all stages of the student’s college career. All incoming freshmen and transfer students are required to go through orientation, where pertinent policies and procedures are introduced and potential problems are discussed.
During orientation, students are given an overall view of the college, then undergraduate advisors in each department help students with the initial task of schedule planning and enrollment (registration). Thereafter, advisors are available on an ongoing basis should any questions or problems concerning academic progress occur.
Specific times when academic advising is suggested:
- upon entering the university (freshman or transfer)
- for enrollment (registration) and add/drop questions
- to declare or change a major
- to declare or change a minor
- to clarify any academic policy or procedure
- anytime UH semester GPA falls below 2.0 to discuss UH resources for success
- anytime UH cumulative GPA falls below 2.0 (required) to discuss UH resources for success, enrollment limitations and requirements in order to avoid suspension
- at or before 60 hours to review degree plan (reviewing your degree plan can and does minimize lost hours and delayed graduation)
- at or before 90 hours and each term thereafter until graduation to verify that all requirements will be met as expected (required)
Declaration of Major
Many entering students have a well-defined career objective and major course of study. These students should declare their majors upon entering the university and should seek academic counsel from their major departments. Students who are admitted to a major in the College of Liberal Arts and Social Sciences must enroll in at least one course each term in approved coursework for their declared major requirements.
Freshman students who are uncertain of their majors are encouraged to enroll first through Exploratory Studies and seek academic advising from the advisors for the major(s) they are considering. Before enrolling as sophomores (30 hours), students must petition for a change in major to one of the degree programs in the college.
For further information on degree requirements please read: CLASS General Degree Information.
Declaration of Minor
Students who wish to declare a minor to any of the college’s degree programs must have established at least a 2.00 minimum cumulative UH grade point average and meet the requirements of the desired minor. Some minor programs may have additional requirements, refer to the specific minor department for additional requirements.
For further information on minor requirements please read: CLASS Minors Requirements.
Change of Major
Students who wish to change their majors to any of the college’s degree programs must have established at least a 2.00 minimum cumulative UH grade point average and meet the requirements of the individual department. Some departments, including Communication Sciences and Disorders, School of Communication, Economics, and Health and Human Performance, have additional requirements. Students must complete the requirements of a major based on the catalog year requirements in effect at the time the major was declared.
Students who wish to change their major to any of the college’s degree programs must also enroll in at least one course each term in approved coursework for their declared major requirements.
Students with less than a 2.00 grade point average are encouraged to obtain academic advising from the department to which they wish to change; however, they are not eligible to officially change their major until the required grade point average is attained.
The baccalaureate degree objectives must be the same for both majors (e.g.: B.A., B.S., B.B.A., B.F.A.).
Students pursuing a double major must identify one of the two majors as primary one for purposes of establishing an academic home of record.
Students who complete a double major earn only one degree and are only eligible to participate in the graduation ceremonies based on their primary major.
The university does not recognize a triple major or any number of majors above two for a single bachelor’s degree.
For more information, visit the undergraduate academic catalog for Degree Requirements for Double Major.
Students who want official university recognition for more than a double major must earn more than one bachelors degree. Students who seek to pursue two separate undergraduate degrees, simultaneously, regardless if one of both degrees are from the same college, must officially declare and complete all requirements for both degree programs. Students pursuing a double degree will have two separate degrees awarded.
Students who are pursuing two majors that have different degree objectives (e.g.: B.A., B.S., B.F.A., B.M., B.B.A.) must pursue a double degree. Students can also earn a double degree for bachelor degrees with the same degree objective as long as they satisfy all necessary requirements.
In order to complete a double degree, a student must earn a minimum of 30 semester hours in addition to the minimum total hours required for the degree being pursued with the highest minimum total hour requirement. A minimum of 150 credit hours is needed for two degrees unless one of the degrees has a higher minimum total hour requirement. (See UH Catalog information for additional Bachelors Degree.)
Students must satisfy the university, college, and both major requirements under the catalog in which they qualify for. (See information in the UH Catalog Degree Requirements for “Graduation Under a Particular Catalog”.)
Students may not earn a degree with both a major and a minor in the same field of study. All majors and minors declared for pursuing a double degree must be from different fields of study. Students can add a second major and/or minor to one or both bachelor degrees as long as the second major or minor are from different fields of study. (See information in the UH Catalog Degree Requirements for “Double Major”.)
The University does not recognize a triple major or any number of majors above two for a single bachelors degree. (See information in the UH Catalog Degree Requirements for “Double Major”.)
For graduation purposes, students must apply for each bachelors degree separately and pay for each graduation fee during the term they intend to graduate. Students who complete a Double Degree will be eligible to participate in the graduation ceremonies for both degrees.
Students who are interested in pursuing a double degree should meet with each of their intended major advisors for degree planning.
For further information on degree requirements please read: CLASS General Degree Information.
Students may not count repeated course hours toward their graduation total or towards their 36 required advanced hours unless courses are listed in the catalog as repeatable, are designated as special/ selected topics or are required for their major.
CLASS strictly adheres to the university calendar, e.g., deadlines for admission and enrollment (registration), and drop dates, and application for graduation, etc. These deadlines can be accessed through the Undergraduate Academic Calendar.
Exceptions are considered only for documented, extenuating, nonacademic circumstances.
Questions regarding grades in CLASS courses must be resolved within 90 calendar days following the posting of the grade. Grade changes are approved only for correction of errors in computing the grade, and a grade change form must be submitted no later than the close of the semester/summer session following the posting of the grade.
Issues of grievance regarding grades, course requirements and classroom procedures can occur. The first and best source for resolving the problem is with the professor. The university expects most issues to be resolved amicably and informally with the professor. In the event that an informal resolution is not possible, students may file a written grievance on a General Petition Form, available in department and college offices, and online at www.uh.edu/academics/forms. These forms must be filed with the professor within 90 calendar days of the posting of the final grades for the course. Appeals may be considered at the following levels, as necessary: professor, departmental chair, college dean, senior vice president for academic affairs (or designated representative at all levels). Faculty are required to retain all evaluated student material not previously returned for a six month period after the end of the last class of the term evaluated. For more details regarding the issues of grievance regarding grades, please refer to this website: Undergraduate Academic Grievances.
Grades of I (incomplete) must be resolved within one year of the posting of the grade unless your agreement with your instructor is for less time. Incomplete grades must be resolved with the instructor awarding the grade and an Incomplete Agreement signed by the student and the instructor should be filled in the department. Incomplete grades cannot be resolved by re-enrolling for the course in question.
Fulfillment of Grade Requirements for a Degree
To determine the fulfillment of degree requirements, the required grade point average for graduation is calculated as described in the Academic Regulations and Degree Requirements section of this catalog with the following differences:
- No incomplete grades (grades of I) can be remaining at the time of graduation. For more information on “incomplete grades” please read: Grade Explanations.
- All courses taken in major and minor fields in CLASS, including repeated and failed courses, will be considered when determining major and minor GPAs. Additionally, UH coursework outside the subject area of the major and minor, if approved by the department to meet major and minor requirements, will also be considered when determining major and minor GPAs.
Filing for Graduation
Degrees are not awarded automatically upon completion of the scholastic requirements. To be a candidate for a degree, students must submit an application for graduation by logging in to myUH. Applications should be filed during the graduation filing period as listed in the Academic Calendar. Candidates for graduation who were previously disapproved must reapply.
Successful graduation candidates can anticipate the posting of the degree within 4-6 weeks after the official closing date of the term, and the receipt of their diplomas approximately two weeks after the degree is posted.
Undergraduate Course Load
Course loads for undergraduate and post-baccalaureate students are determined by university policy, curriculum of study, and personal factors such as work and family responsibilities. See the Academic Regulations and Degree Requirements section of this catalog for a complete discussion of course loads. In general, for those students who expect to complete the requirements for a bachelor’s degree in about four years, the maximum undergraduate course loads for the fall and spring terms are as follows:
Maximum Fall/Spring Session Course Load
|Sophomore, Junior, Senior, Post-baccalaureate
|Students on Probation/Academic Warning (Cumulative GPA below 2.0)
Maximum Summer Session Course Load with Good Academic Standing
|Summer Session 2
|Summer Session 4
|Total for Summer
Maximum Summer Session Course Load with Academic Probation/Warning
|Summer Session 2
|Summer Session 4
|Total for Summer
The totals listed above include all courses for which students may wish to enroll. Permission to take course loads above these maximums must be approved by the faculty advisor (or the chair of the major department) and dean. (See Regulations and Requirements section for details on maximum course loads and overloads for Fall, Spring, and Summer sessions. Students on probation or academic warning must check regulations and requirements for specific class load limitations.)
Academic Grievance Policy
In the normal conduct of education at the University of Houston, justifiable grievances may arise concerning the violation of university, college, or department academic policies or procedures. CLASS is committed to resolving these grievances in a fair, orderly, and expeditious manner. To that end, the college has established informal and formal procedures beginning at the department level for settling academic grievances.
An academic grievance refers to an action taken against a student by a member of the faculty (including part-time instructors and teaching assistants), staff, or administration that either violates a university, college, or department academic policy or procedure or prejudicially treats the student on the basis of race, color, national origin, religion, sex, age, handicap, veteran status, or any other nonacademic status.
Because assigning a grade or evaluating a student’s work performance involves the faculty’s professional judgment and is an integral part of the faculty’s teaching responsibilities, disagreement with an instructor concerning a grade or evaluation is not a justifiable grievance to be factors such as those mentioned in the previous paragraph can be shown to have affected that grade or evaluation.
A student with a justifiable grievance that can be substantiated should initiate academic grievance proceedings within 90 calendar days of the action in dispute.
Any student who believes he or she has an academic grievance involving CLASS should first try to resolve the grievance informally with the faculty member or other involved parties within 90 calendar days of the action in dispute. In some cases, the student may have to discuss the grievance with the department chair, the college officer designated by the dean, or both before obtaining a satisfactory resolution.
If the informal discussions do not resolve the academic grievance, students may initiate a formal grievance by submitting a written complaint to the chair of the department involved (or the college officer designated by the dean if the chair is the focus of the grievance) as soon as the informal proceedings have ended. This written complaint must be filed within 90 calendar days of the posting of the final grades for the course.
Students who do not obtain a satisfactory resolution at the departmental level may file a formal appeal first with the office of the dean and then, failing to obtain satisfaction, with the office of the senior vice president for academic affairs.
The procedures a graduate student must follow to file an academic grievance in the College of Liberal Arts and Social Sciences are in the Faculty Handbook. The procedures an undergraduate student must follow are available in writing in the office of each department in the college and in the Office of the Dean (402-AH).
First time in college (FTIC) freshman students who earn less than a 2.00 grade point average in the first long term (i.e., Fall or Spring) of enrollment at the University of Houston shall be placed on academic warning. An academic advisement hold will be placed on a student’s records as it is mandatory that they see their academic advisor for enrollment. CLASS students on academic warning may not enroll for more than 12-13 credit hours in fall and spring terms, and no more than five hours in Summer Session 2 or Summer Session 4, for a total of 10 hours for a summer semester.
Students are placed on academic probation if their cumulative grade point average falls below 2.00. All students on academic probation are required to seek advising in their major departments in order to obtain academic support to improve academic performance and avoid academic suspension. CLASS students on academic probation may not enroll for more than 12-13 credit hours in fall and spring terms, and no more than five hours in Summer Session 2 or Summer Session 4, for a total of 10 hours for a summer semester.
Students on academic probation whose cumulative grade point average is below 2.00 but whose semester grade point average is higher will remain on continued academic probation. Students on academic probation will be removed from that status when their cumulative grade point average is at or above 2.00.
Students on academic probation whose cumulative grade point average is below 2.00 and whose semester GPA is below 2.00 will be placed on academic suspension and will be restricted from future enrollment until the terms of their suspension have been met.
Suspension & Readmission
Any student suspended from the college for academic or disciplinary reasons is ineligible to return during the designated period of suspension. Effective Fall 2011 all suspended students must reapply to the university as a former student through UH Admissions (http://www.uh.edu/undergraduate-admissions/apply/former-student-admissions/readmission-step-by-step). Students from other Colleges seeking readmission to CLASS should refer to the CLASS Policies and Procedures for Readmission and Contracts:
While on suspension at UH, a CLASS student may not enroll at the University of Houston main campus classes as follows:
- First suspension: student must sit out the next full term, either the fall or the spring. (Summer does not count as a full term.)
- Second suspension: student must sit out 1 full year (12 months).
- Third suspension: student will not be readmitted to UH.
CLASS does not grant readmission during summer terms. Students should be advised that readmission is neither automatic nor guaranteed.
A student readmitted from academic suspension enters the term on probation and must fulfill the following requirements to avoid further academic action.
- Enroll in no more than 12 semester hours of approved courses during the semester of reentry and each term thereafter while on continued academic probation.
- Earn a minimum 2.00 grade point average during the semester of reentry and each term thereafter while on continued academic probation.
- Monitor progress of coursework closely and properly drop any course if necessary.
- Additional requirements may apply.
Failure to attend the university during the term of readmission cancels the readmission approval. Students may reapply for any subsequent fall or spring term by posted deadlines.
Independent Study Courses and Internships
Each CLASS area provides opportunities for majors and minors to take independent study courses and/or internships. Participation in independent study courses and/or internships requires an approved petition to be on file in the appropriate department. CLASS students may use no more than 6 credit hours of Independent Study and/or Internship courses to satisfy any major requirements in CLASS, and no more than 6 credit hours to satisfy any minor requirements in CLASS.
Manual verification is needed to ensure that no more than 6 credit hours of Independent Study/Internships are used towards either all CLASS major requirements or all CLASS minor requirements.
Note: If a student takes nine or more hours of internship/independent study courses, no more than nine hours will be given a letter grade.
Questions concerning transfer credit should be discussed with the student’s major academic advisor. Courses taken at other institutions in which grades below C- were earned are not transferable or applicable toward degree requirements at the University of Houston.
A student cannot satisfy any baccalaureate degree requirement at the university with course work taken at another institution unless the course itself is both accepted by the university in transfer and applied toward the student’s baccalaureate degree. Students who transfer credit that does not have specific UH course equivalency posted may submit an Undergraduate Transfer Credit Petition with their major advisor.
The Dean’s List, a tabulation of the names of all undergraduate honor students, is compiled each term. To qualify for this recognition in CLASS, students must earn a 3.50 minimum grade point average (the grade of S is not counted) on twelve or more semester hours completed during the term. At least nine of the twelve semester hours must be letter grades. Students who earn a grade of I (except in a senior honors thesis course), D, F, or U during the term are excluded from consideration for the Dean’s List. Students who have filed a Request to Withhold Public Information form with the university will not be listed.
For additional information regarding general degree requirements, please see the General Degree Information section.
CLASS departments and schools hold the following accreditation: